Privacy Policy

Welcome to the ICHS Privacy Policy

This Privacy Policy is meant to help you understand what data we collect, why we collect it and what we do with it. This is important; we hope you will take time to read it carefully. And remember, you can find controls to manage your information and protect your privacy and security by writing to us at

Privacy Policy

There are many different ways that you can use our services – to request information, publish articles, present posters or presentations, to communicate with other people (When you share information with us, for example by sending us an email, we can fulfill your request– by answering your question or connecting you to a person or entity capable to answer your question in a professional way.)

Our Privacy Policy explains:

What information we collect and why we collect it.

How we use that information.

The choices we offer, including how to access and update information.

We’ve tried to keep it as simple as possible, but if you’re not familiar with terms, such as cookies, IP addresses, then read about these key terms first.

Information that we collect

We collect information in the following way:

Information you give us. For example, before or during the conference or you give us your name card, your abstract or presentation. When you do, we get information, like your name, workplace, address, email address or telephone number, your research topic to store with your account.

How we use information that we collect

We use the information to share it with other member of the conference. This includes brochures before the conference, conference abstract books, post publication collection, journals.

When you contact ICHS, we keep a record of your communication to help solve any issues you might be facing. We may use your email address to inform you about our services, such as letting you know about upcoming changes or improvements.

We will ask for your consent before using information for a purpose other than those set out in this Privacy Policy.

ICHS processes personal information on our servers in some countries located in Europe. We may process your personal information on a server located outside the country where you live.


Information that you share

Some of our services let you share information with others. Remember that when you share information publicly, it may be indexable by search engines, like Google. Our services provide you with different options on sharing and removing your content by contacting us.

Accessing and updating your personal information

Whenever you use our services, on request we provide you with access to your personal information. If that information is wrong, we give you possibility to update it quickly or to delete it – unless we have to keep that information for legitimate business or legal purposes.

We aim to maintain our services in a manner that protects information from accidental or malicious destruction. Because of this, after you delete information from our services, we may not immediately delete residual copies from our active servers and may not remove information from our backup systems.

Information that we share

We do not share personal information with companies, organizations and individuals outside of ICHS unless one of the following circumstances applies:

On publication

ICHS may request the sponsors that on their behalf send out ICHS brochures, e-mails, invitations… to their customer list to reach more audience for the conference. Sponsors are not allowed to use this information for their sole purposes.

With your consent

We will share personal information with companies, organizations or individuals outside ICHS when we have your consent to do so. We require opt-in consent for the sharing of any sensitive personal information.

For external processing

We provide personal information to our affiliates or other trusted businesses or persons to process it for us, based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures.

For legal reasons

We will share personal information with companies, organizations or individuals outside ICHS if we have a belief in good faith that access, use, preservation or disclosure of the information is reasonably necessary to:

meet any applicable law, regulation, legal process or enforceable governmental request.

enforce applicable Terms of Service, including investigation of potential violations.

detect, prevent or otherwise address fraud, security or technical issues.

protect against harm to the rights, property or safety of ICHS, our users or the public, as required or permitted by law.

We may share non-personally identifiable information publicly.

If ICHS is involved in a merger, acquisition or asset sale, we will continue to ensure the confidentiality of any personal information and give affected users notice before personal information is transferred or becomes subject to a different privacy policy.

Information security

As ICHS as a non-profit organization, we searched for partners to support us. Oncotherm gave support for the communication with the e-mail management. Oncotherm does everything in their possibility to protect ICHS and our users from unauthorized access to or unauthorized alteration, disclosure or destruction of information that we hold. In particular:

They encrypt many of our services using SSL or AES.

They review our information collection, storage and processing practices, including physical security measures, to guard against unauthorized access to systems.

When this Privacy Policy applies

Our Privacy Policy applies to all of the services offered by ICHS, and services offered on other sites (such as ICHS) but excludes services that have separate privacy policies that do not incorporate this Privacy Policy.

Our Privacy Policy does not cover the information practices of other companies and organizations that advertise our services.

Compliance and cooperation with regulatory authorities

We regularly review our compliance with our Privacy Policy. When we receive formal written complaints, we will contact the person who made the complaint to follow up. We work with the appropriate regulatory authorities, including local data protection authorities, to resolve any complaints regarding the transfer of personal data that we cannot resolve with our users directly.


Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any Privacy Policy changes on this page and, if the changes are significant, we will provide a more prominent notice (including, for certain services, email notification of Privacy Policy changes). We will also keep prior versions of this Privacy Policy in an archive for your review.

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